What Are The Etiquette Of Business Handover Ceremony?

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The important significance of the handover ceremony is that it is a celebration of successful cooperation between business partners and acknowledgement from all sectors of society that have given their care, support, help and understanding. It is also a public propaganda activity that the units and construction and installation units skillfully use time to enhance their popularity and reputation.

Handover

First of all, make preparations for the handover ceremony.

To prepare the handover ceremony, we must pay attention to the following three things: invitation of guests, arrangement of scene, preparation of objects, etc.

The invitation of guests should be held by the host and installation unit of the handover ceremony.

When drawing up the list of guests, the construction and installation units should also take the initiative to solicit their partners - the views of the receiving units.

The receiving unit should not be too fussy about the list drawn up by the construction and installation units, but it can make some reasonable suggestions on this basis.

Under normal circumstances, the number of people attending the handover ceremony is more natural.

If the participants are too few, it will inevitably make the ceremony cool and clear.

However, when determining the total number of participants in a macro scale, we must take into account both the venue conditions and the reception capacity.

In principle, the attendees of the handover ceremony should include: the relevant personnel of the construction and installation units, the relevant personnel of the receiving units, the relevant personnel of the competent departments at higher levels, the relevant personnel of the local government, the relevant personnel of the trade organizations and social organizations, celebrities, people from all walks of life, the relevant personnel of the cooperative units, and so on.

Among the above personnel, except for the personnel involved in the construction, installation and receiving units, all other personnel should be delivered in advance or sent to a formal invitation to show respect for each other.

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When the relevant departments of the higher authorities, local governments and industrial organizations are invited, though they do not have to force each other, they must strive hard and show sincerity.

Because of the opportunity to carry out the handover ceremony, the construction, installation units, receiving units, and the higher authorities, local governments and industry organizations can engage in various contacts, not only to publicize their achievements, but also to further understand each other and communicate with each other.

If it is not for secret or temporarily not to be widely advertised, the host should strive to invite more people to participate in the handover ceremony, and make every possible convenience for them.

For journalists who are not invited, they should also try their best to refuse.

As for the invitation of overseas media personnel to attend the handover ceremony, they must conscientiously abide by the relevant foreign affairs rules and foreign discipline, and fulfill the necessary approval procedures in advance.

The scene of the handover ceremony is also known as the venue for handover ceremony.

When choosing it, it should be decided by the importance of the handover ceremony, the specific number of the attendees, the specific procedures and contents of the handover ceremony, and whether it is required to confidentiality.

According to the Convention, the site of the handover ceremony can be arranged at the site where the construction or installation has been completed and has been checked or accepted.

At other times, it may also be arranged in the conference hall of the host unit of the host unit as well as other places jointly recognized by the construction, installation and receiving units.

The handover ceremony will be arranged at the site where the construction project has been completed, installed and completed. The greatest strength is that all the people present at the ceremony will be able to immerse themselves in the scene and get an intuitive and image understanding of the project or large equipment being delivered, and have sufficient first-hand information.

It is more convenient and feasible to arrange guests to visit after the handover ceremony.

However, if the handover ceremony is held at the scene, there will be more work for preparation.

It is no easy job to rush around in this waste area.

In addition, because the project or equipment that will be delivered will be owned by the receiving unit, the host must first obtain the consent of the other party, and afterwards need to get the cooperation of the other party.

The handover ceremony will be arranged in the conference hall of the host unit in this department, which can avoid a large number of reception work, and the layout of the venue is also very convenient.

Especially when the project or equipment that is being delivered is not suitable for outsiders to visit, or for the time being, it is not convenient for outsiders to visit. It is a good choice to take the conference hall of the host unit as the venue for the handover ceremony.

The main defect of this choice is that the host unit often needs to pay more manpower, financial resources and material resources, and the whole guests lack intuitive feelings for the project or large equipment to be delivered.

If the site conditions of the delivered project or large equipment are not good, or because other parts of the host unit are not in the locality and there will be more attends to the ceremony, etc., after the proposal of the construction and installation unit and the consent of the receiving unit, the handover device can also be held at other locations.

Such as the multi-function hall of the hotel, the auditorium or hall of the external unit rental.

Can be used for handover ceremony.

In other places, the handover ceremony, though costly, can save a lot of arrangement and arrangement, and can also improve the ceremony.

There are many items to be used at the handover ceremony, which should be prepared by the host party ahead of schedule.

First of all, the essential thing is something that is a symbol of pfer.

They mainly include: acceptance documents, lists, keys, and so on.

The acceptance documents herein refer to the notarized documents that have been formally signed by the handover parties.

List refers to the list of names and quantities of all materials, equipment or other items delivered to the receiving units.

A key means a key for opening a handover building or machinery.

In general, because of its symbolic meaning, it is possible to prepare one.

In addition, the units hosting the handover ceremony also need to prepare some items to celebrate the festive atmosphere at the scene of the handover ceremony, and prepare a small gift for the guests.