Archives Management And Confidentiality System In Group Company

First, strictly implement the party and state's confidentiality and security system to ensure the confidentiality of archives and files.

Two, departments should hand over the annual documents to the office at the end of each year and fulfill the clearance procedures.

Three, departments should clearly stipulate that the archives responsible person, the archivists responsible person (archivists) is responsible for the collection, filing, custody, borrowing and utilization of the files in this department.

Four, various rules and regulations, methods, personnel, wage information, meeting minutes, minutes, briefings, important telephone records, reception of visiting records, higher level communications, company documents, work plans and work summaries and additions.

Five. Projects, projects and territories.

Six. The originals of all kinds of contracts, business contracts and agreements are filed by the finance department. The original copy is archived by the office, the other departments are archived and archived and computerized by the information center.

Seven, the technology, drawings and other technical documents for each investment loan project, such as declaration materials, land acquisition, relocation approval, land planning, etc., are filed separately by the investment development department, the urban construction asset department, the project technology department and the marketing department.

Eight, archiving materials must meet the following requirements:

1. The documents are complete and complete.

According to the contents of the files, merge and arrange.

(3) according to the historical relationship of archival content, the value of preservation, classification, collation, and filing are different. The title of the file is concise, accurate and convenient for storage and utilization.

Nine, the borrowing and reading of archival materials should be carried out in the form of registration and signature.

Ten, the leaders in charge shall regularly organize archival responsible persons and business departments to form archival appraisal teams to identify the overdue files, submit the archival reports, and handle them according to the relevant provisions.

Eleven, strengthen file keeping work, do a good job in anti-theft, fire prevention, pest control, rodent prevention, moisture-proof, high temperature prevention work, regular inspection archives keeping work.

Confidentiality system

In order to protect company secrets and safeguard the interests of the company, this system is formulated.

First, all employees have the obligation to keep company secrets.

In foreign exchanges and cooperation, we must pay special attention not to divulge company secrets, but not to sell company secrets.

Two, company secrets are matters that are related to the development and interests of the company and are limited to a certain range of employees within a certain period of time.

Company secrets include the following Secrets:

1. Secret matters in the company's operation and development decisions.

2. Secret matters in personnel decision making;

3, proprietary technology;

4. The tender price, the terms of cooperation and the terms of trade of the bidding project.

5. Important contracts, customers and channels of cooperation;

6, the company does not disclose to the public the financial situation, bank account number;

7, the board of directors or general manager should identify other confidential matters that should be kept secret.

Three, the documents and materials that belong to the company secret should be marked with the word "secret". The special person shall be responsible for printing, sending, receiving, pmitting and storing.

Four, company secrets should be limited to a certain range of employees.

Employees who are exposed to company secrets are not allowed to disclose to others without approval.

Employees who are not in touch with company secrets are not allowed to inquire about company secrets.

Five. Records of work notes containing company secrets shall be kept properly by the holder.

If there is any loss, it is necessary to report immediately and take remedial measures.

Six, we should commend and reward the company's secrets or prevent divulge secrets.

In violation of these Provisions, intentionally or negligently divulging company secrets, administrative sanctions or economic penalties shall be imposed on the circumstances and the consequences of the damage until they are removed.

Seven, record room, computer rooms and other important places, non staff members should not enter casually; staff members should not be allowed to enter.

Eight, the office should regularly check secrecy of various departments.